Recording Activity Notifications - St. Johns County Clerk of Court

Protect your property from fraud with FREE Recording Activity Notifications

According to the FBI, property and mortgage fraud is the fastest growing white-collar crime. Property Fraud is when someone illegally uses your property for financial gain. An instance of this entails someone recording a fraudulent deed and/or lien against your property in the Official Records of the St. Johns County Clerk’s Office.

The alert provides an early warning system for subscribers to become aware of what may have otherwise gone undetected. Subscribers armed with this notification system will be able to take prompt, appropriate action if they determine the activity to be fraudulent.

Sign up here or through the QR code above.

Frequently Asked Questions

1. How does this alert work?

After you sign up for this free service, you will receive an email alert if any document is recorded with your name in the Official Records of St Johns County. The alert will contain the document type and book/page, with the recorded date and name. Using this information, you can search the Clerk’s Official Records to see if the alert pertains to you. This alert only works for documents recorded in the Official Records of St Johns County and only works if you have an email address.

2. What information do I need to gather before signing up for this service?

The only information you need to provide is your first and last name, name of business or Trust (if applicable), and your email address. If you go by other names e.g., Bill Smith for William Smith, Chris Smith for Christopher Smith, etc. submit a request for each name individually. No other information is needed when signing up for this service. However, we suggest that you check our Official Records before signing up to see how your name is indexed. LAST NAME FIRST NAME MIDDLE NAME AND/OR INITIAL, SUFFIX. Please reference Frequently Asked Questions #7 for a detailed explanation.

3. Can I sign up even if I don’t own property in St. Johns County?

Yes, in the event a document is recorded with your name, you will receive an email alert.

4. If I have a common name, what will distinguish my alerts from another person?

There is nothing that will distinguish one name from another. Therefore, a person with a common name, like John Smith, may receive alerts for documents recorded with the same name. You can view the document using our online Official Records search to determine if the recorded document is relevant to you or your property.

5. I received an alert. How can I view the document?

The alert email will provide you with a document number which is the Book and Page in our Official Records to view your document.

6. I’m not receiving alerts, but I see documents recorded with a name I signed up.

You may not have confirmed your subscription to our alerts. After signing up, you must confirm the alerts by clicking a link that was emailed to the email address provided during the signup process. You may contact the Clerk’s Office’s Recording Division at 904-819-3632 if you need further assistance.

7. How should you look up or register your name:

Avoid punctuation marks and symbols as our system will not recognize it, e.g., Joe’s becomes Joes. O’Brien becomes Obrien. For (,), (/) remove it and leave ONE space. If there is a hyphen (-) remove it and leave ONE space (e.g., Yolanda Ross-Jones becomes Jones Yolanda Ross. For period (.) remove the period and leave ONE space (the only exception arises in the case of a web company (e.g., Bank.com), where the period would be used.